Poster Guidelines

All poster presenters are required to print a physical poster to display in Osaka.  Additionally, you can upload a virtual poster to the online Poster Gallery as early as June 3. Each virtual poster will have a discussion forum for participants to ask questions and provide comments.

If you have been selected for an Oral Presentation, you do not have a poster presentation.  Do not prepare a poster.  One presentation per presenter.

Please review the conference policies and code of conduct that apply to all presenters. Presenters are responsible for following these guidelines. 

Virtual Posters
Virtual posters are optional. Presenters can upload a .pdf poster file. You may also upload a pre-recorded 2-3 minute video presentation of your poster (optional).

Important Requirements for .pdf Posters:

  • Text and graphics on the poster should be in English.
  • Limit of 5 MB for .pdf
  • Orientation: Portrait or Landscape
  • Quality: 300 DPI
  • Large and Bold print is more visually pleasing virtually for the viewer
  • URLs and short audio/video fragments can be included in the poster. These links should open in a new window (not embed in the poster.)
  • Poster upload will begin June 3. You will receive an e-mail with instructions for how to upload.

Important Requirements for Pre-recorded Video Posters:

  • Your pre-recorded poster presentation should be 2-3 minutes, and no longer than 3 minutes.
  • The video must be a YouTube or Vimeo link.
  • Recorded presentation should be in English.
  • Instructions to upload your video presentation along with your .pdf poster will be sent via email.

Printed Posters
All posters must be printed; paper is recommended (do not print on canvas or fabric). Make sure posters are printed portrait orientation.

All text and graphics on posters should be in English.

NOTE – follow the dimensions below to ensure your poster fits on the display board.  

  • Standard AO size
  • Height = 1189mm
  • Width = 841mm
  • Tape will be provided (double sided)
  • Posters will be hung vertically (portrait)

Poster Sessions
There are (4) scheduled poster sessions during the conference. You will receive your assigned session(s) date/time and your poster number via e-mail. Your poster will be displayed for half of the conference, either Monday/Tuesday or Wednesday/Thursday.

Poster Timeline

  • May 16: Poster abstract submission deadline
  • May 17: Deadline for oral presenters to be registered and paid
  • June 1: Deadline for poster presenters to be registered and paid
  • June 3: Virtual poster upload is available
  • June 17: Begin hanging printed posters at ATC Hall; based on your Poster Session
  • June 17 - 20: Poster Presentations
  • September 30: Virtual posters will remain viewable online through September 30

If you have questions, contact us at